Exhibitor Guide

Conference Logo: Black sans serif text says, “BACK TO THE FUTURE”. To the right, digital font in bright, bold orange says, “2024”. Underneath, [NCIL Logo: National Council on Independent Living] Annual Conference on Independent Living.

Exhibits will be open Monday, July 22 and Tuesday, July 23 between the hours of 8:00 a.m. and 5:00 p.m. Additionally, there will be an Exhibit Fair on Tuesday between 10:15 a.m. and 12:00 p.m. Please note that Exhibitors are not required to register separately for the conference unless they plan on attending other conference events like meals, workshops, or plenary sessions.


Exhibitor set up times are as follows. Please note that you may use the time to set up your spaces each day, although you can also leave your spaces set up from Sunday to Wednesday if you choose.

If you do need more time to set up, please reach out to jenny@ncil.org with extra requests.

  • Sunday – 7/21/2024: 5:00 – 6:00 p.m. Eastern
  • Monday – 7/22/2024: 7:00 – 8:00 a.m. Eastern
  • Tuesday – 7/23/2024: 7:00 – 8:00 a.m. Eastern

All exhibit spaces include a 6’ display table, two chairs, and a waste basket. Electricity and wi-fi are available by request.


All exhibits will be open between the hours of 8:00 a.m. and 5:00 p.m. on Monday, 7/22, and Tuesday, 7/23. No exhibiting will occur on Wednesday, 7/24. There will be an Exhibit Fair on Tuesday, 7/23, from 10:15 a.m. to 12:00 p.m. During this time there will be no other activities scheduled for participants.


Exhibitor move-out is currently scheduled for before 5:00 p.m. on Wednesday, 7/24. If you would like, Exhibitors can move-out at any point between Monday to Wednesday.

Shipping Items

The hotel works with FedEx to ship and store items. There are fees associated with this for both delivery and storage of items. If you need to use FedEx, please anticipate picking up your items on either Saturday, July 20, or Monday, July 22. Please let NCIL know if you have any questions.

Accessible Formats

All display materials must be available in large print, Braille, and electronic versions. NCIL staff will be happy to assist you in procuring alternate formats for your exhibits. Please reach out to jenny@ncil.org for further information.